Planning & Institutional Effectiveness

Educational Master Plan 2020-2025

Educational Master Plan Implementation

Educational Master Plan 2020-2025 (11.11.2020, BOT approved) 

Educational Master Plan 2020-2025 (11.11.2020, BOT approved) 

• Email communication to campus (8.17.2020)
• President's Message (8.4.2020)
• Educational Master Plan 2020-2025 (College Assembly, 10.19.2020)
• EMP 2020-2025 BOT presentation (11.11.2020)

EMP Core Group

• EMP Core Group Membership (Expanded Planning Committee) 

  Chialin Hsieh, Committee Chair, Senior Dean of Planning & Institutional Effectiveness

  BethAnn Stone,  Classified Senate Rep, Administrative Support, Senior Administrative Assistant, Office of Planning & Institutional Effectiveness, Classified Senate Vice President

  Bob Kratochvil, Management Rep, College President

  Tanisha Maxwell, Management Rep, Vice President of Student Services

  Natalie Hannum, Management Rep, Vice President of Instruction 

  Carols Montoya, Management Rep, Vice President of Business and Administrative Services

  Sabrina Kwist, Dean of Equity and Inclusion, Management Rep, 

  James Noel, Academic Senate Rep, Faculty, English, Academic Senate President

  Scott Hubbard, Academic Senate Rep,  Faculty, Mathematics Department/ TLC Chair

  Aprill Nogarr, Academic Senate Rep,  Faculty, English, Academic Senate Vice President

  Scott Warfe, Academic Senate Rep, Faculty, English, Faculty Research Coordinator, Accreditation Technical Writer

  Louie Giambattista, Academic Senate Rep,  Faculty & Curriculum Committee Chair

  Eloine Chapman, Classified Senate Rep, Senior Web Admin, TAG Rep (Spring 2020); Tammy Oranje, Classified Senate Rep, Financial Aid Scholarship Program Specialist (Fall 2019)

  Chris Long, Classified Senate Rep, Program Coordinator

  Paul West, Classified Senate Rep, Science Lab Coordinator

  Catherine Fonseca, Classified Senate Rep, Program Coordinator

  Shagoofa Khan, LMCAS Senate Rep,  Student

  Christian Ortiz, LMCAS Senate Rep, Student

  XXX, LMCAS Senate Rep, Student

  XXX, LMCAS Senate Rep, Student

• Members' Role

  1. Develop the planning process

  2. Develop the planning timeline/milestone

  3. Analyze data results

  4. Facilitate/support public forums and/or College Assembly

  5. Draft goals

  6. Draft objectives

  7. Draft action steps

  8. Communication

  https://pediaa.com/difference-between-role-and-function/

• Communication Plan
  The purpose of a Communication Plan is to outline: 

  1. Who will be responsible to distribute/communicate What to Whom 
  2. How and When the information will be distributed/communicated 
  3. The purposes of the communication are: 
     • to give information
     • to seek feedback

  Committee/Groups

  1. SGC: EEO, IDEA, Planning, PDAC, Safety, TLC, SEM
  2. Academic Senate: Curriculum, TLC, Department Chairs, GE, DE
  3. Classified Senate
  4. Student Senate
  5. Manager: President’s Cabinet, President’s Council, Student Services Leadership Team, Instructional Deans Team, Administrative Services Team

  Who	Whom
  James	Academic Senate
  BethAnn	Classified Senate
  Christian	Student Senate
  Bob	SGC
  Natalie	SEM
  Chialin	President’s Cabinet
  Tanisha	President’s Council
  Louie	Curriculum
  Natalie	Instructional Deans Team
  Natalie	Dept. Chair
  Shagoofa	EEO
  Catherine	CTE
  Paul	PDAC
  Carlos	Safety
  Tanisha	Student Services Leadership Team
  Scott H.	TLC
  Scott W.	GE
  Tammy	IDEA
  Chris	TAG
  Carlos	Administrative Services Team
  Aprill	Distance Education

  What	When	Purpose
  EMP Timeline and Deliverables	After 10/3/2019	Provide information
  Environmental Scan: External Data Analysis Profiles SOAR Data Gathering	After 11/7/2019	Provide information and seek feedback
  Internal Data: Program Vitality	After 12/5/2019	Provide information and seek feedback
  3 College Forums	After 2/6/2020	Remind your constitutions about the EMP Forums
  Emerging Themes/Draft Goals	After 3/5/2020	Provide information and seek feedback
  Draft Goals/Objectives/KPI	After 4/9/2020	Provide information and seek feedback
  First draft EMP	After 5/7/2020	Provide information and seek feedback
  New draft Goals and Objectives	After 8/13/2020	Provide information and seek feedback
  Second draft EMP/Vetting	After College Opening Day	Seek feedback
  Finalize EMP	9/3/2020
  Governance approval	Oct 2020	Approval
  BOT approval	Nov 2020	Approval

   

• Meetings

  11/7/2019      Agenda    Meeting Notes

  12/5/2019    Agenda     Meeting Notes

  2/6/2020     Agenda     Meeting Notes

  3/6/2020    Agenda      Meeting Notes (Whole Day Retreat)

  4/9/2020    Agenda      Meeting Notes  

  5/7/2020    Agenda      Meeting Notes 

  8/13/2020  Agenda    Meeting Notes (Emergency Zoom meeting)

  9/3/2020  Agenda     Meeting Notes 

EMP Key Milestone

• Key Timeline and Tasks

  LMC Mission/Vision/Value and Educational Master Plan 2020-2025 Planning Process, Task, and Timeline (9.24.2019)
  Key Planning Process	Task
  Kick Off Educational Master Plan 2020-2025
  Sept 11, 2019	1. Meet with EMP liaison and President's Cabinet to review the proposed Mission/Vision/Value and EMP workplan; activities, timelines, responsibilities, and draft of communications plan.
  Sep 12-Sept 24	2. Meet with College leaders (Senates' presidents) to review the proposed Mission/Vision/Value and EMP workplan; activities, timelines, responsibilities, and draft of communications plan.
  Sept 30, 2019	3. College Assembly: Mission/Vision/Value workshops and forum + EMP Overview Mission/Vision/Value (with focus on identification of stakeholders, formal and informal mandates/purposes, & "Six Key Organizational Questions") +  overview of EMP purpose and development process
  Oct 3 (Planning Committee)	4. Meet with the EMP Core Committee to discuss overall planning activities, timeline, responsibilities, and communication plan actions and methods. Gather input on the current planning process and structure and approach to integration.
  Environmental Scan
  Oct--Dec. 2019	5. Conduct an assessment of existing plans to identify linkages (e.g., use RP Group’s Crosswalk of College Plans and Processes and Accreditation Standards) between and among plans, identify planning gaps, and develop an approach to address gaps.
  	6. Determine data sets for environmental scan, prepare additional data, and conduct environmental scan analysis. (External Data Analysis Profiles)
  	7. Administer SOAR activity (Nov 8-20) to constituent groups (e.g., senates, SGC, SEM etc.), and gather themes to create SOAR survey and administer it in December 2019.
  	8. Collect and synthesize instructional program and support services information, strengths, challenges, and opportunities, (including program reviews and interviews with program/unit/area representatives).  (Internal Data Analysis Profiles)
  Nov 7	9. Review #6 External Data Analysis Profiles, and review #7 proposed SOAR activity
  Dec 5	10. Review #6 External Data Analysis Profiles and #8 review Internal Data Analysis Profiles.
  College Forums: Identify College wide  key issues, strategies and opportunities
  January 24, 2020 (College Opening Day)	11. College Opening Day: Mission/Vision/Value + EMP progress (#5,6,7,8,9,10)
  February 6	12. Review #8 Internal Data Analysis Profiles and review #7 SOAR survey results
  February (3 College Forums)	13. Meet with faculty, classified professionals, deans, other administrators and students to gain input on program and services strengths and opportunities (e.g., college forums). Three EMP Forums in February. We could incorporate the information/analysis gathered in #5,6,7,8,9,10,11.
  March 6 (Friday) (whole day)	14. Facilitate a one-day planning retreat to review college forums input, scan data, SOAR results, program and services information to include the following: (#5,6,7,8,9,10,11,12) 1. Identify emerging themes 2. Draft goals  3. Integrate SEM into EMP structure
  Goal Setting
  March-April	15. Refine draft goals and develop objectives
  Draft EMP
  April 9, 2020	16. Finalize goals and objectives
  May 7	17. Prepare, review and vet first draft of Educational Master Plan.
  August 24, 2020 (College Opening Day)	18. Share and vet the final draft Educational Master Plan for publication
  September/October	19. Governance approval--Academic Senate, Classified Senate, Student Senate, (1st read--9/14 or 9/28; 2nd read 9/28 or 10/12) and SGC (1st read--9/23 and 2nd read 10/14) 20. College Assembly (10/19/2020)
  November	21. BOT approval

• External Data Analysis Profiles

  External Data Review

  External Profiles

  • Set 1: State and County demographic conditions and projections
  • Set 2: Four City Demographic Snapshot
  • Set 3: County Labor Market and Workforce, including LMC program gap analysis
  • Set 4: K12 and High School data and projections
  • SetXX: Workforce and Economic Summary (NH)

   

  Feedback Results from EMP Core Group (Diane)

  Feedback Tool on External Data Analysis Profile  │  View Feedback

• Internal Data Analysis Profiles

  Internal Profiles, SOAR Survey Results, Public Forums 

  • Set 5: Student Demographics & Characteristics 2014 to 2018
  • Set 6: Degree/Certificates by Program 2016-2017 to 2018-2019. Excluding COC
  • Set 7: Enrollment and Productivity by Program Fall 2015 through Fall 2019
  • Set 8: Student Services Programs
  • Set 9: SOAR Survey Analysis  (SurveyMonkey Report)
  • Set 10: Public Forums Analysis
  • Set 11: Employee Engagement Survey Report 2019
  • Set 12: Strategic Plan 2014-2019 Evaluation Report 2019
  • Set 13: Educational Master Plan 2006-2016 Evaluation Report 2018
  • Set 14: Comprehensive Program Review Evaluation Report 2018
  • Set 15: SENSE 2018
  • Set 16: CCSSE 2019 

   

  Feedback Tool on Internal Data Analysis Profile  │  View Feedback

• Public Forums
  1. Monday, February 10, 2020:  EMP Public Forum for Faculty/Staff/Managers (N=~50-60)
  2. Friday, February 21, 2020: EMP Public Forum for External Community (N=~40-50)
  3. Monday, February 24, 2020: EMP Public Forum for Students (N=~30-35)

  p.s. feedback from emails were about ~200 respondents (majority fo them were from students).

  Power point

  Data Analysis:

  • Set 1: State and County demographic conditions and projections
  • Set 2: Four City Demographic Snapshot
  • Set 3: County Labor Market and Workforce, including LMC program gap analysis
  • Set 4: K12 and High School data and projections
  • Set 5: Student Demographics & Characteristics 2014 to 2018
  • Set 6: Degree/Certificates by Program 2016-2017 to 2018-2019. Excluding COC
  • Set 7: Enrollment and Productivity by Program Fall 2015 through Fall 2019
  • Set 8: Student Services Programs
  • Set 9: SOAR Survey Analysis  (SurveyMonkey Report)

   

  Forum Feedback

  • February 10, 2020: Pittsburg.  Brentwood.
  • February 21, 2020: External Community
  • February 24, 2020: Student Feedback

   

  Feedback Tool on Public Forum

• EMP Core Group Retreat (March 6)

  Agenda

  Glossary of Key Planning Terms

  Mission, Vision, and Values

  • Draft Mission Statement: College Assembly handout (3.2.2020). Power Point (3.2.2020)
  • Theme alignment on Mission, SOAR, and SEM

  Profile Analysis and Implications

  • Set 1: Profile Summary State and County demographic conditions and projections
  • Set 2: Profile Summary Four City Demographic Snapshot
  • Set 3: Profile Summary County Labor Market and Workforce, including LMC program gap analysis
  • Set 4: Profile Summary K12 and High School data and projections
  • Set 5: Profile Summary Student Demographics & Characteristics 2014 to 2018
  • Set 6: Profile Summary. Degree/Certificates by Program 2016-2017 to 2018-2019. Excluding COC
  • Set 7: Profile Summary. Enrollment and Productivity by Program Fall 2015 through Fall 2019
  • Set 8: Student Services Programs
  • Set 9: Profile Summary SOAR Survey Analysis  (SurveyMonkey Report)
  • Set 10: Profile Summary. Public Forums.
  • Set 11: Profile Summary. Employee Engagement Survey Report 2019
  • Set 12: Profile Summary. Strategic Plan 2014-2019 Evaluation Report 2019
  • Set 13: Profile Summary. Educational Master Plan 2006-2016 Evaluation Report 2018
  • Set 14: Profile Summary. Comprehensive Program Review Evaluation Report 2018
  • Set 15: Profile Summary. SENSE 2018
  • Set 16: Profile Summary. CCSSE 2019 

  Gap Analysis and EMP Themes

  • Gap analysis
  • EMP Theme
  • Theme alignment on Mission, SOAR, SEM, and EMP

  EMP Goal Development

  Alignment with VfS and District Goals

  Vision for Success

  Technology, Facilities, Student Services implications in EMP

• Draft Themes, Goals, and Objectives

   Draft Themes

  • EMP Theme
  • Theme alignment on Mission, SOAR, SEM, and EMP

   

  Draft Goals and possible Objectives

  • Draft Goals and Objectives (4.2.2020, revised 4.8.2020)
  • Draft LMC Goals and Vision for Success Alignment (4.2.2020, revised 4.8.2020)
• Table of Content    

  Draft Table of Content

  Draft Annual ? Implementation Plan

   

• Draft Educational Master Plan 2020-2025
  • Draft EMP Production Timeline
  • Draft Bi-Annual Implementation Plan
  • Vision for Success, 4CD Strategic Directions, and LMC EMP draft Goals alignment
  • Draft High Level Bullet Educational Master Plan 2020-2025 (5.7.2020)

  ~~~~~~~~~~~~~~~~~~~

  • Call to Action from CCCCO (6.4.2020)
  • President's Message (8.4.2020)
  • New draft goals and objectives (8.6.2020)
  • Update timeline (8.12.2020)
  • Draft EMP 2020-2025 (8.12.2020 version)
  • Draft EMP 2020-2025 (8.28.2020 version)

EMP Data Requirements

• Key Planning Document
  1. Educational Master Plan 2006-2016 Evaluation Report 2017
  2. Strategic Plan 2014-2019 Evaluation Report 2018
  3. Comprehensive Program Review 2017-2018 Evaluation Report 2018
  4. Integrated Plan 2017-2019
  5. Student Equity Plan 2019
  6. Student Success & Support Program Plan 2015-2016
  7. Technology Strategic Plan 2014-2017
  8. Sustainability Plan
  9. Facilities Master Plan 2010
  10. Enrollment Management Plan 2012-2014
  11. SEM Plan (in progress)
  12. EEO Plan 2016-2019
  13. District-Wide Strategic Plan 2014-2019
  14. Workforce Development Strategic Plan 2012-2015
• Environmental Scan
  External Data (11/7/2019)

  1. State/County Demographics (11/7/2019)
     • Population Growth by County
     • Population Growth by Age
     • Population Participation
     • Educational Attainment by County
     • Median Income
     • Unemployment
     • Largest Industries
     • Largest Occupations
  2. Labor Market and Workforce (11/7/2019)
     • Job Growth
     • Employment Projections by Industry
     • Brentwood Economic Development Strategic Plan
     • CCTA TEP
     • City of Pittsburg Site Comparison
     • Contra Costa AEBG Report 2018 Final
     • Contra Costa Asset Map
     • Contra Costa Economy Overview
     • Contra Costa Highest Ranked Industries
     • East Bay Economic Outlook 2019-2020
     • Economic Mobility Research Brief
     • Economy Overview 4 Contra Costa County
     • Economy Overview 4 California Counties
     • NEWDI Strategic Action Plan
     • Oakley Economic Development Plan 2019
     • Occupation Overview County
     • Lift Up Contra Costa Demographic Analysis
     • Contra Costa Economy Overview
     • Highest Ranked Industries in Contra Costa County
     • Economy Overview of 4 California Counties
  3. High School Pipeline (11/7/2019)
     • HS Graduate Projections
     • First-time to College Headcount
     • English and Math Placement (by ethnicity)

  Internal Landscape (12/5/2019)

  1. Student Characteristics (12/5/2019)
     • Headcount
     • Headcount by Age
     • Headcount by Ethnicity
     • Headcount by Gender
     • Headcount by District Residency
     • Headcount by Financial Aid Status
     • Headcount by Educational Goal
     • Top 10 Majors (Tableau Course Success View: LMC EMP Top 10 Program of Study)
     • Awards
     • Course Success
     • Course Type & Delivery
     • Fall-to-Fall Retention
  2. Enrollment Trends and FTES (see IV for details) (12/5/2019)
  3. Student Outcomes (12/5/2019)
     • Transfer Volume and Rates
     • Degrees/certificates Conferred by Demographic Variables (Tableau Degree/Certificate View: LMC EMP DegreeCertificate)
     • Persistence Rate by Demographic Variables (Tableau Course Success View: LMC EMP Persistence Rate)
     • Course Success Rate by Demographic Variables (Tableau Course Success View: LMC EMP CourseSuccess)
     • Basic Skills Improvement Rates by Demographic Variables
     • Skills Builder Rates
     • Course Type & Delivery
  4. Technology (12/5/2019)
     • Online Education
     • Current and future impactful technologies in higher education
  5. Education and Public Policy (12/5/2019)
     • Impactful state and national legislation and initiatives
• SOAR--Strengths, Opportunities, Aspirations, and Results

  SOAR Survey Overview and Development

  SOAR Survey Analysis  (SurveyMonkey Report 2020)

   Feedback on SOAR

• Program Enrollment and Productivity
  1. Enrollment: (12/5/2019)
     • Duplicated enrollment (course enrollment)
     • FTES
     • Demand (waitlist and low enrolled)
     • Modality
     • Subject
  2. Sections:
     • Modality
     • Time of day
     • English and math placement (by ethnicity)
     • Subject area: basic skills, CTE, transfer, GE
  3. Productivity and Efficiency:
     • Fill rates
     • FTES/FTEF
     • WSCH/FTEF (productivity)
  4. Support Services:
     • Usage and demand

  Degree/Certificates by Program 2016-2017 to 2018-2019. Excluding COC

  Enrollment and Productivity by Program Fall 2015 through Fall 2019

EMP Feedback

• EMP Feedback Tools

  Feedback on Planning Gaps

  Feedback on Environmental Scan

  Feedback on Internal Data Analysis Profile

  Feedback on SOAR

  Feedback on Program Vitality

  Feedback Tool on Public Forum