LMC Business Services

Purchasing/Accounting

• Contracts and Purchase Requisitions
• Colleague Assistance for Budget Reporting
• Budget Transfers & Journal Entries
• Restricted Fund Budget Forms
• Check Writing (Revolving Account, Student Clubs and Trust Accounts)
• Concur Travel

Forms available in SharePoint in Business Services – Public/Purchasing. SharePoint can be accessed through the Insite Portal or Microsoft mail.4cd.edu login.

Contract Request Form (BP 9.45):

All contracts require approval from the 4CD Governing Board. To be placed on the monthly Governing Board agenda, departments must:

1. Submit requests electronically via the LMC Business Office SharePoint.
2. Ensure submissions are made at least five business days prior to the District Purchasing Department’s deadline.
3. Include a completed BP 9.45 form cover sheet and contract terms combined into a single PDF packet.

• Submit Board Contracts

Purchase Requisitions:

Requests for Purchase Orders (PO) or Blanket Purchase Orders (BPO) must be submitted via the LMC Business Office SharePoint.

Steps to Follow:

1. Complete the Pre-Requisition Checklist.
2. Have your manager review and approve the request.
3. Attach a valid quote or estimate.
4. For IT-related purchases, please route the request through LMC IT for review and approval before submitting.

If you need to include a supervisor, funding manager, or department staff/faculty, please send a separate email to Minzunza@losmedanos.edu 

•  Submit Requisitions

Journal Entries/Budget Transfer Requests:

All requests need to be submitted through email. Include description of transaction, GL codes, amounts, and attached any required documentation needed as backup.

Budget/Expense Reporting:

All inquiries regarding Budget and Expense reports need to be submitted through email.

Student Club Check Request/ Trust Account Check Request/ Revolving Cash Claim Request:

All revolving check requests, along with required backup documentation, must be submitted via the LMC Business Office SharePoint Site.

Important Guidelines:

1. The request form must include all required authorized signatures before processing.
2. Payments will be mailed only—please include the complete mailing address.
3. Once processed, a copy of the form will be returned electronically to the requester.

• Submit Revolving Fund Request

CONCUR Travel:

Concur Travel Access & Booking Process

All travel requests require review and approval from respective authorized personnel

To request access to Concur Travel, employees must complete the Concur Application and Agreement Form.

Before booking any travel:

1. Submit a Concur Travel Authorization (CTA) Form with all required signatures.
2. Include the conference agenda.
3. Send both documents to the Business Office at jtharchin@losmedanos.edu 

Note: This process is time-sensitive and subject to a 24-hour approval window. Missing documents may result in the need to rebook travel.

• Concur Agreement Form
• Concur Travel Authorization Form

All travel booking needs to be compliant with District’s adopted Travel Restrictions.

• 1021 – 18D – MI Travel Restriction
• BP 9.45- Contract Request Form.pdf - refer to Sample Form

Contact:

Melissa Inzunza  Accountant Analyst , 925-473-7346  MInzunza@losmedanos.edu