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Enrollment Policies

Adding a Class (Late Registration)

Effective with the start of a new term/semester, an instructor's approval is required to enroll in a class that has reached maximum enrollment.  You should plan on attending the first class meeting to seek approval for adding a full (closed) class.  First priority for late adds will go to students who are on the wait list.  Instructors may choose to add additional students, on a space available basis.

 If you are approved to add during the late registration period*, your instructor will give you an add card with a unique add code.  There are two ways to complete the late registration process:

  1. You may input the add code on WebAdvisor. After you log in, click on "Late Registration (Using Add Code), enter the section number, the add code and the term and click on submit.
  2. You may input the add code by calling the phone registration system and following the directions.
  3. You may also register (with the add card) in person in the Admissions & Records Office or at the Brentwood Center. 

*Add codes will only be accepted through the designated last date to add.

If a course is still open during the late registration period, you may enroll in-person in the Admissions & Records Office or at the Brentwood Center without instructor approval.

Late Add Policy (new effective Fall 2010)

If you do not register for classes during the late add period, you can register using a Late Add Petition. This form must be signed by the instructor indicating the student's first date of attendance, then signed by an Instructional Dean or Director of Admissions & Records. The student must bring the form to Admissions & Records by five (5) business days after the census date for the course to enroll in the course. Students can obtain the census date from Admissions & Records or the Instructor. After this date has passed the student will no longer be allowed to register and will need to stop attending the course.

Course Drops

If you have enrolled in a class and do not attend the first class meeting, the instructor may drop you, as a "no show".  However, as a student, it is ultimately your responsibility to drop any courses which you decide not to attend.  Failure to do so may result in a failing grade.

Since drop deadlines will vary (with or without a refund) depending upon the length of the course, you should inquire in the Admissions Office about these timelines or consult your instructor.  Drop dates for semester-length courses are published in the class schedule and on the academic calendar posted on this web site.

 

Matriculation
Matriculation is a state mandated process which promotes a mutual commitment by faculty, staff, and students to work together to help students develop clear educational goals and be successful in reaching those goals. At Los Medanos College the required components consistent with Title 5 regulations are:

1) All students new to Los Medanos College, as well as those who have missed one or more semesters, must submit a completed application to the Admissions Office. Applications for the fall semester are accepted beginning April 1 and for the spring semester beginning November 1.

2) New students applying to Los Medanos College will be asked to fill out the Matriculation Status Determination form to determine if they are exempt or not from the matriculation program. Non-exempt students will be required to attend New Student Orientation, which is part of the College’s matriculation program, prior to registration. Students who have been assessed at another college must bring results to the Assessment Center, Room 121, prior to their orientation date.

3) Registration is set up on a priority system (see Course Enrollment Priority System) and may be completed in the Admissions Office, by Touch-Tone Phone, or online

4) Enroll in courses and pay appropriate fees (see FEES section).

5) Auditing or “Sitting-In” classes is prohibited.

Graduation and transfer requirements

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Course Enrollment Priority
Enrollment is based on Title 5 mandates and policy established in a college-wide position paper. Earliest registration is available for students in the Disabled Student Program (DSPS) and students participating in the Extended Opportunity Program (EOPS). Second priority is for continuing students, based on units accumulated at Los Medanos College. New, returning, and transfer students may then register according to established timelines.

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Prerequisites/Advisories
Some courses have prerequisites or advisories included with the course description. These are designated by the instructional departments to assist students in selection of course levels for their maximum success. References to “successful completion” implies with a grade of ‘C’ or better.

Prerequisite: A course or other requirement that must be completed and verified prior to enrollment in a more advanced level course.

Advisory: A course that is recommended, prior to enrollment in another course. The recommended course is useful as an indication of the desired level of proficiency needed to successfully complete the next course level.

Important: To ensure proper placement, prerequisites for all classes will be checked at the time of registration. If you have taken a prerequisite course at an institution other than LMC, you should request to have an official transcript sent to the LMC Admissions & Records Office prior to registration or bring a transcript with you for purposes of verification.

Prerequisite challenges Prerequisites may be challenged through the end of the first week of instruction for semester-length classes or through the last day to add for short-term classes. Challenge forms are available through the Admissions & Records Office or the Brentwood Center Office. A student may be conditionally enrolled in a course upon submission of a completed challenge form. If the challenge is denied, the student will be dropped from the class and the enrollment fee will be refunded.

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Duplicate or Conflicting Courses
Students are not permitted to enroll in two sections of the same course and may not enroll in courses that have scheduled meeting times which conflict.

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Course Load
Twelve units is considered full-time for benefit purposes through the Veterans Administration and through Social Security. Athletes, financial aid students, etc., should note there is a unit load and unit completion requirement. Eighteen units is the maximum load without approval from the Director of Admissions. Students should discuss the question of appropriate course load with a counselor.

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Enrollment In Non-repeatable Courses
If you have completed a course with a grade of “C” or better, you may repeat that course only if the course description indicates that it is repeatable. Course descriptions are listed in the back section of the college catalog. Note that most courses are not repeatable.** If you enroll in a course more than the allowable number of times, you will be administratively dropped from the course, and you will not be eligible to receive a refund for that course.

**Students may petition for a waiver of this policy one time upon receipt of a substandard grade (D, F, or NC).  Other requests for repetition may be considered, based on extenuating circumstances.  Petitions are available in the Admissions & Records Office or the Brentwood Center.

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Open Course Policy
It is the policy of the Contra Costa Community College District that, unless specifically exempted by statute, every course and course section, the average daily attendance of which is to be reported for state aid, wherever offered and maintained by the District, shall be fully open to enrollment and participation by any person who has been admitted to the College and who meets such prerequisites as may be established pursuant to Chapter II, Division 2, Part VI, Title 5 of the California Administrative Code, commencing with Section 51820.

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Evening, Day and Weekend Courses
In addition to the courses starting from 8 a.m., Monday through Friday, courses are also presented in the evening. All are available to regular day students as well as to those persons who can take courses only at night.Weekend offerings are also available, as well as many short term classes which are scheduled throughout the semester. Opportunities are available for those who may want to broaden their general education, wish to learn or improve a vocational skill, and who are working toward a college degree.

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Instructional Materials
Board Policy 5017 states that each college of the Contra Costa Community College District may require students enrolled in credit or noncredit courses and programs to provide certain instructional and other materials including, but not limited to textbooks, tools, equipment and clothing if:

The instructional and other materials are used in the production of an “end product” that has continuing value to the student outside of the classroom setting.

Eligible students unable to buy their books may request assistance through the Financial Aid Office.

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Course Information
In each course students are entitled to a course information sheet. The information about the course includes:

1) Title and catalog number;

2) Instructor’s name, office, phone extension, and office hours;

3) Course overview, including instructional methods and goals;

4) Course meetings and a tentative course calendar of tests and special assignments;

5) Textbooks and special materials required and information about appropriate audio-visual or “on reserve” materials in the Learning Center;

6) Policy on attendance; and

7) Evaluation criteria for grades.

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Cancellation of Courses
The College reserves the right to cancel before or after the first day of instruction any planned or scheduled courses due to insufficient enrollment or inability to secure a qualified instructor.

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Wait List Procedures

Students can place themselves on a wait list for closed classes.  Once courses with a wait list fill to their maximum capacity, you have the option to add your name to a priority listing, in the event drops should occur prior to the start of instruction or as of the first class meeting.

Important Details:

  1. All corequisites and prerequisites must be met before being placed on a wait list.
  2. There is no fee for adding your name to a wait list.
  3. Once you have added your name to a wait list, you can check your status (i. e. you are now number 2 of 5 students on the list) by going into "Manage My Waitlist" on WebAdvisor. You should check your status on WebAdvisor frequently, to allow yourself the maximum amount of time to enroll, in the event permission is granted prior to the start of instruction (includes weekends and holidays). 
  4. If space becomes available in your wait list course prior to the start of classes, you will receive notification that the space is being reserved for you.  The message will be sent by email or you will be called (during open business hours only) or you can access the information by checking "Manage My Wait List".  It is important that the Admissions Office has your current email address and phone number on file.  Failure to provide updated information will not result in extended time to be allowed for enrollment.
  5. Once permission is granted, you will have five calendar days to enroll in the class, via WebAdvisor or by the phone registration system.  After five days, if you have not enrolled in the class, your name will be removed from the wait list and the next student on the list will be notified that they are eligible to fill the open seat.  Once your name is removed from the list, you no longer have priority status.
  6. If you are on a wait list at the start of instruction, you must attend the first class meeting to see if there is space available for late enrollment.  If you do not attend the first class, you lose your place on the priority listing and another student may be added instead.
  7. If approved, the instructor will give you an add card with a unique late-add code.  The code may be input on the phone registration system by the end of the late registration period (Add codes will not be accepted on the phone system after the last date to add).  Your registration is not complete until your add code is processed and enrollment fees are paid.

 

 


 

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